Improving Clinical Trial Management with a Customizable CMS

It is a kind of research study that is being conducted to assess whether the new medical equipment, drug, or treatment is safe and effective. In other words, its objective is to make sure that whatever new product comes to the market works safely and effectively for human usage.

Generally, clinical trials consist of three phases-

Phase 1: Is the product safe or not?
Various studies have been conducted to ensure whether this product is safe for humans or not, along with how it can be distributed throughout the human body.

Phase 2: Evaluate the efficacy of a product
Once the product is safe for humans, the next step is to evaluate its efficacy to understand its beneficial effects.

Phase 3: Data Insights gathering
After verifying the product's efficacy and safety, further data will be collected about its usage.

The main challenges that have been faced by clinical trial management include:

1. Management of data
There is no doubt that when it comes to clinical trials—a huge amount of data is created (such as trial results, patient records, and more.) Without having any desired tool, it really becomes difficult to manage, organize, and evaluate that data. 

2. Recruitment and retention of patients
The process of recruiting participants for trials and retaining them during the whole trial is undoubtedly a bit complex. 

3. Collaboration and communication
Clinical trials without a system find it difficult to collaborate with regulatory bodies, practitioners, researchers and more, along with seamless communication.

4. Missed deadlines
When there is a delay in trials, then the clinical trials will not meet the dedicated deadlines, and there will be a budget overrun.

5. Unoptimized workflow
There is no doubt that workflows need to be optimized so that they can simplify the processes such as reviewing, approval and publishing 

6. Information relevant to all users
When the information is generic, it would be difficult for the users to understand that. Therefore, clinical trial management requires content personalization that can cater to different groups of users, such as patients, sponsors, etc.

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Just as an old phone requires updates similarly, when it comes to clinical trials, they also need customizable features that help them manage their document repositories, communication for portals, and more.
Hiring a CMS development company can help to create a fully customizable system that can meet all requirements related to clinical trial management.

Some of the compelling key features of customizable CMS for clinical trial management are—

1. Storage of documents and their retrieval
A customizable CMS will help store all clinical trial documents in a centralized repository at one unified, secure location, making them easy to fetch.
Based on advanced search functions and version control, it would be quite easy to store and retrieve important documents like patient records, trial protocols, consent forms, regulatory approval, and more.

2. Workflow automation
Automating the workflows would make it easy to create, evaluate, and approve them. Whenever a report is uploaded, it automatically sends a notification to the reviewer.
 
3. Personalization of content
There is no doubt that a “one-size-fits-all” strategy doesn’t work great for every organization; therefore, it is really important to ensure that the right information shoots the right people in the right format. Whether to provide localized content for trials or send updates for trials, customized CMS is a go-to option.
 
4. Integration flexibility
Whether to integrate CMS with laboratory software, analytics tools or clinical trial management system (CTMS) for recruitment tracking and site performance, it is a great option as it creates a unified ecosystem for clinical trial management. Thinking of integrating CMS with other systems that streamline clinical trial management? Look no further than our CMS development services.

5. Collaboration tools
By optimizing communication between various departments and team members, CMS helps create a shared workspace so that the team can work together in real-time and access documents, data analysis, and protocols.

A CMS development company utilizes the capabilities and features of customizable CMS that can provide exceptional benefits to the organization, such as-.



1. Simplification of processes & workflows
Utilizing CMS in clinical trial management can simplify the workflows by automating them, including document approvals, content updates, and more.

 2. Centralization of data management
All the documents are stored in a centralized system so that team members can access the clinical trial data and documents.

 3. Scalability and personalization
User-specific dashboard along with supporting local or regional-specific content when it comes to global trials.

4. Customizable reports and analytics
It helps to create customizable reports that can help different departments access insights and make decisions.

In general, a CMS development company follows a six-step development process to build a CMS— It includes

Step 1: Concept creation and planning
In this step, first comes the concept creation based on the organization's needs, requirements, how to simplify the management of data, regulatory standards and project scope, which helps in clinical trials. Based on that, proper planning is to be done to outline the specific features along with a timeline and budget.

Step 2: Prototype and workflows
Designing an overall architecture along with workflows and prototypes related to content management is done during this content management phase.

Step 3: Development of CMS
In this step, the CMS development happens, where everything is designed from scratch to provide personalized solutions that can meet the requirements and needs of clinical trials.

Step 4: Testing and QA
Development of test cases and scenarios to evaluate the usability, functionality, integration along with overall performance. Anything more? Fixing the identified issues before rolling out the system.

Step 5: User training and launch
It's time to launch the customizable CMS into an organization and offer training sessions to speed up user adoption.

Step 6: After launch support
From accepting user feedback to identifying issues to resolving them, the CMS development company works continuously to monitor the system.


 

1. Multi-site clinical trial
The participants enrolled in the trials are from different geographic regions, and managing all the trial documentation, real-time collaboration, and participants' data is relatively easy with a customizable CMS. So, don’t think, just choose the right for you!

2. Tracking of regulatory compliance
With a customizable CMS, you can include an inbuilt compliance checklist that sends automatic alerts to ensure that there will be no non-compliance penalties.

3. Patient enrollment and recruitment
Integrating the customizable CMS with the system can help to find out the eligible candidates along with streamlining enrollments with faster onboarding.
 

1. Advancements in AI and ML.
The boost in the rise of AI and ML helps to easily transform content from one regional language to another and make complex documents more digestible. 

2. Cloud Deployment
Incorporating a cloud-based CMS system can help boost scalability to the next level while reducing a front cost and offering incredible support when it comes to remote work.

3. Virtual trial capabilities
Utilizing the capabilities of customizable CMS provides some intuitive tools that can help manage complicated virtual trial workflows effectively along with boosting participant satisfaction.

Without a doubt—Clinical trial management is a daunting task, as it requires managing many things, such as patient recruitment and enrollment, regulatory compliance, the management of hefty documents, personalization of content, and more. However, incorporating customizable CMS capabilities can resolve all the challenges that occur in clinical trial management.

Also, the evolution of new trends and technologies in the customizable CMS, such as artificial intelligence, cloud deployments, etc., can be a major game changer and give an organization an added benefit. 

If you are planning to create a CMS from scratch, or do you want to make your existing CMS more customizable? We can help you bring forward the best industry solution for clinical trial management so that your organization can run smoothly with "low to no" challenges.

Still on the fence about deciding whether it's a good option for your organization or not? Connect with the Zenesys team to understand the ins and outs of using customizable CMS in clinical trial management.
 

Which organizations benefit from using customizable CMS?
Customizable CMS solutions are beneficial for various organizations, such as-

• Pharmaceutical companies
• Academic and research institutions
• Biotech startups
• Healthcare providers who are in clinical trials
• Contract research organizations
• Government agencies and more.

What are the considerations that need to be checked before selecting a customizable CMS solution?
First, a customizable CMS solution helps organizations fulfill their unique requirements and needs. Therefore, before finalizing a CMS solution, you need to consider many factors, such as integration capabilities, user interface support and training, ease of use, collaboration tools, content personalization, real-time performance monitoring and analytics, and more.

Is there any solution to manage patients' trial data with a customizable CMS?
Yes, you can effectively manage data with a customizable CMS. It helps store clinical trial data effectively in a centralized repository so that team members can quickly access valuable information.
 
How can a CMS development company help me in clinical trial management?
A CMS development company like Zenesys assist you in a magnitude of ways, such as content personalization so that the right information always goes to the right people, effective storage of all clinical trial documents at a secure location, automate the workflows and processes, along with seamless integration with other tools and systems.